Use Cases

OneNoteToWiki is designed to simplify knowledge transfer between Microsoft OneNote and Confluence. Here are a few practical scenarios where the app adds real value to your daily work.

📅 1. Weekly Team Meetings

Use case: Your team keeps recurring meeting notes in a shared OneNote notebook.

How it helps:

  • Automatically sync each meeting page into Confluence

  • Allow non-OneNote users to access the content directly

  • Maintain a searchable, structured history of team decisions

📁 2. Project Documentation

Use case: A project team uses OneNote to collect brainstorming notes, designs, and task lists.

How it helps:

  • Mirror the entire notebook structure into a dedicated Confluence space

  • Keep content aligned with internal documentation standards

  • Use Confluence’s page permissions and commenting features on synced content

🧠 3. Knowledge Transfer from Individuals

Use case: A key team member is leaving and has their notes scattered across personal or shared notebooks.

How it helps:

  • Sync the relevant OneNote notebooks into Confluence as part of their offboarding

  • Ensure the information is retained and accessible for the rest of the team

  • Avoid knowledge loss when personal notebooks are deactivated

🏢 4. Company-Wide Knowledge Hubs

Use case: Different departments maintain their own OneNote notebooks (HR, IT, Operations, etc.)

How it helps:

  • Centralize this information in Confluence while keeping the team’s workflow in OneNote

  • Give stakeholders a unified view in Confluence without changing habits

  • Reduce siloing and improve cross-team visibility

🚀 More Coming Soon

Future updates will allow even more granular syncs — such as individual sections, tag-based filtering, and scheduled publishing — enabling even more use cases like:

  • Daily journals

  • Project status pages

  • Multi-language content workflows